Senior Administrator

Salary: GBP £25,000-£27,000

Application Deadline: October 22, 2019 12:00 pm

Company: Pacitti Company

Job Details

Purpose of Post

Pacitti Company & SPILL Festival of Performance seeks a very experienced Administrator to
lead the organisation in its next exciting phase. This role is at the centre of everything the
Company does – you will know what we are seeking to achieve and how we are planning to
do it, you will co-ordinate activities, you will know and understand how all the relationships
we have within and outside the Company fit – this role is the glue that holds the Company
together! You will lead on monitoring business goals, supporting the team in achieving these
goals, resource planning for SPILL and the Think Tank Programme, run the Think Tank
building and its systems and oversee the development and implementation of policies and
processes. You will need to nurture existing partnerships and develop new ones for the
Company to achieve what it needs for SPILL Festival 2020 in Ipswich. This is a hands-on
role with very broad scope, made for someone who loves rolling their sleeves up to get stuff
done, who gets on well with people and is super-organised and dedicated.

Key Accountabilities
Support delivery of the Company’s long-term strategic aims through co-ordination of
activity and keeping plans and communications up to date

Lead on all Company sales strategy – increasing earned income through hires and
selling Company services

Be the first point contact for external enquiries and sales requests by telephone, email
and post, dealing with these in a polite and expedient manner

Prioritise and manage incoming approaches daily, fulfilling sales and directing questions
to other team members as required 

Oversee or arrange staff and artists / contributors travel and accommodation

Run finance processes including accounts payable & receivable, petty cash, production
floats and per-diems using suitable controls and the Xero accounting system

Provide hands-on event set up / take down assistance for in-house events

Keep the office and other Think Tank spaces and store clean, tidy and well organised

Arrange meetings and take accurate minutes when required

Management
Plan organisational delivery of Company projects including SPILL Festival with Senior
Producer and other staff team e.g. put in place relevant finance, staffing and logistical
systems

Oversee organisation of Think Tank office and spaces ensuring they remain clean, tidy
and in order by administrative staff

Line manage administration assistant, volunteer coordinator and casual staff (as
required)

Set recruitment, appraisals and line management processes

Implement and manage Company policies and statutory requirements e.g.

Sustainability, Diversity, Health & Safety, confidentiality, safeguarding

Manage relationships with Directors and Trustees

Manage office premises including IT provision, insurance and lease agreements, with support of Administrative staff

General
Respect Company confidentiality at all times

Monitor an effective office infrastructure by maintaining secure systems for holding
confidential and sensitive information

Share and file work, information and contacts in accordance with Company procedures.

Work with the whole team to identify new opportunities for income generation

Be an integral part of the team, helping other team members when you can

Essential
At least 2-3 years’ experience in management role within the arts, ideally within a

small- mid scale arts organisation

Interested in and knowledge of live art/experimental theatre/performance, visual
arts and a wide range of art forms

Experience of business planning

Capable of taking the lead with, and gaining the confidence of, key stakeholders including funders and partner organisations

Understanding of public funding – in particular Arts Council England

Proven financial acumen: in depth understanding and proven track record in budgeting, management accounts, financial reports, and bookkeeping processes

Excellent communicator: meticulous writing skills including an ability to communicate complex information fluently and succinctly

Familiarity with and interest in new technologies; strong IT and new media skills, good knowledge of databases and Cloud based systems

Accuracy and meticulous attention to detail

Natural organisational skills, demonstrable from previous experience

Analytical mind

Good at prioritising, managing reactive work, balancing multiple requirements and
adapting to new situations

Enthusiastic team-worker but able to work independently

Highly motivated, energetic and capacity for hard work within a goal-oriented
environment

Mature, confident and well-presented, trustworthy with confidential material

‘Can-do’ attitude and a sense of humour

Ability to work from home/in London/other locations as required, able to work unsociable hours, including evenings and early mornings

Ability to be flexible to take on other work and tasks as required, dependent on Company strategy and funding

Flexibility to travel in the UK

Experience of managing people and working with volunteers. Excellent performance management skills.

To apply, please visit the Pacitti Company website for more information and to download an application pack. – https://www.pacitticompany.com/current-opportunities

Deadline for applications is Tuesday 22 October, Midday

Locality

Contact Details

Jodie Worton
[email protected]
01473 216545

Job Posting title: Senior Administrator
Closing Date: 2019-10-22T12:00:00+01:00